SOF - Rapid Capability Development and Deployment Executive Administrative Assistant

Location: Tampa, FL
Date Posted: 11-14-2018
Contract:                             SOF – Rapid Capability Development and Deployment Executive Administrative Assistant
Job Location:                     Tampa, FL
Salary:                                  Competitive, Depends on Qualifications  
Clearance:                          TOP SECRET/SCI
Travel:                                  Up to 25% CONUS; potential OCONUS
Field Work:                       
The purpose of this task is to provide SOCOM SG with Subject Matter Experts (SME) who have a thorough knowledge of SOF force health protection, tactical medical care, environmental science, and full-spectrum special operations in order to provide input and assistance to the Joint Health Risk Management (JHRM) Enhanced Capability Demonstration (ECD).  JHRM ECD consists of planning duties and support for drafting CONOPS, supporting government market research, consolidating component responses, and coordinating across SOCOM for input to the JHRM demonstration plan. 
Provides high-level general office management support through clerical functions such as:
  • Provides full time administrative support in the performance of a full range of administrative, clerical and office support duties such as: scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing administrative workload and providing advice and guidance on subjects related to administration and information management.
  • Assist with planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups; making travel arrangements in the Defense Travel System and assisting with travel voucher problems.
  • Maintain internal suspense systems and track status to ensure completion; help with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of staff action packages.
  • Independently develop methods and procedures for office automation tasks, and identify and solve problems in existing methods or procedures.
  • Perform quality assurance checks for all correspondence to ensure accuracy and compliance with Department of Defense standards, policies, and guidance within the Headquarters.
  • Use multiple office automation software applications to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases with spreadsheets.
  • Be responsible for the receipt, control, logging, safekeeping, and other necessary actions to account for incoming and outgoing correspondence and files; and transmit and receive documents and messages electronically.
  • Prepare documentation to initiate requests for additional resources including equipment, furniture, supplies, space and printing support.
  • Use software to create, copy, edit, store, retrieve, and print forms, memos and letters; use database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and use graphic software to provide graphs and charts for reports and presentations.
  • Oversee and maintain the office calendar; and assist other administrators in making appointments and arranging meetings.
  • Develop, establish, update and maintain office procedures and records files; file and maintain copies of policies, plans and program information for the directorate; and control and disseminate classified and unclassified mail.
Education and Certifications:
  • Bachelor’s Degree in Business
  • Certified Administrative Professional from the International Association of Administrative Professionals
Knowledge and Experience:
  • Minimum 10 years’ experience as an office clerk/secretary or administrative assistant:
  • 2 years’ coordinating travel authorizations and vouchers in the Defense Travel System
  • 2 years’ preparing correspondence to be transmitted to senior management or executive leadership
  • 3 years’ scheduling visits, coordinating meetings and conference calls, and documenting decisions and meeting minutes
  • 3 years’ experience analyzing project performance (cost and schedule), converting that analysis into spreadsheets, documents, and presentations, and presenting that information to the office manager
  • Minimum 2 years’ experience performing the above tasks at the executive level (vice president, chief executive, senior director or military equivalent O6 and above)
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