THIS POSITION IS CONTINGENT UPON AWARD
People, Technology and Processes, LLC is seeking an Administrative Technician to enhance the command's ability to achieve strategic objectives by providing a wide range of administrative products. Personnel will deliver analytical, technical, and administrative products that contribute to the command's mission of countering threats and supporting SOF personnel, operations, and campaigns. |
| Responsibilities will include, but are not limited to: |
- Perform functions as an Organizational Defense Travel Administrator (ODTA) within the Defense Travel System (DTS) as the responsible individual responsible for the administration of DTS at the organization level and assist the organization's Lead Defense Travel Administrator (LDTA) with overall DTS administration for the site.
- Serves as the DTS technician providing support of the processing of travel authorizations and vouchers in DTS and legacy systems to ensure compliance with Joint Federal Travel Regulation, the Joint Travel Regulation, Department of Defense Financial Management Regulation (DoDFMR), Vol 9 and other applicable local policies and regulations.
- Ensure correct examination and verification for adequacy, legal propriety and completeness of all travel authorizations, vouchers and supporting documentation for reimbursable travel related expenses.
- Provides necessary support to Organizational Defense Travel Administrators (ODTAs), reviewers and approving officials. Resolves DTS problems with travelers and coordinates actions with Government travel program manager.
- Responsible for daily administration of DTS at organizational level / Maintain Tier 1 DTS Support/Assistance.
- Communicates with SOCOM regarding travel policy/DTS permissions for Service Member, DOD civilian, or Contractor
- Reviews DD Form 577 (SMs and DOD Civilians only), Appointment Letter (CTRs) and required training certificates before submission.
- Conduct profile and routing list maintenance, i.e. in-processing/out-processing personnel.
- Execute and reconcile required DTS program reports (Declined authorization/Unsubmitted Voucher Reports).
- Creates DTS profiles (as needed) and Request T-Entry for Invitational Travel Authorizations (ITA)
- Reviews compliance tool errors as forwarded from SOCOM Helpdesk
- Performs review of authorizations/vouchers before releasing personnel from hierarchy for PCS, etc.
- Serve as Agency Program Coordinator within SOCCENT HQ.
- Process Account (IBA & CBA) applications within 24-hours of receipt or as soon as feasible.
- Process requests to: manage and monitor accounts with compliance concerns, set card active start and end dates, open or close – temporary block accounts, adjust IBA credit limits, place accounts in PCS status, Mission Critical status, update demographic information, etc.
- Collect and review required cardholder documentation prior to card issuance, e.g. signed application, Statement of Understanding, and Programs & Policies – Travel Card Program – Travel Card 101 [Mandatory] certificate of completion.
- Self-register your APC profile in CitiManager (Citi’s online tool).
- Remind cardholders to verify their profile information in CitiManager when their accountapplication is approved.
- Proactively communicate with cardholders and CBA managers to minimize account delinquencies.
- Process CBA applications with required approval needed from your CPM.
- Respond promptly to cardholder inquiries.
- Maintain (add, update/modify, remove) APC and cardholder profiles in the GTCC EAS for individuals within your span of control.
- Facilitate cardholder moves between GTCC organizational hierarchies.
- Manage and monitor accounts based on authorized travel dates, any history of misuse or potential concerns about inappropriate card use and component or agency guidance.
- Adjust IBA credit limits as necessary for the travel mission.
- Place IBAs in PCS Status or Mission Critical Status as applicable (per Component guidance) and supervisor justification.
- Provide DTS advice and assistance to SOCCENT Enterprise.
- Ensure travelers on long term TDY are setup for Scheduled Partial Payments (SPPs).
- APACS REQUEST/VISA
- As-Necessary Tasks
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| Required qualifications: |
- Bachelor’s Degree (BS/BA) preferred however, not required.
- Nominees shall have skills equivalent/consistent with O-2 thru O5, E-7 thru E-9, or GS 11/step 2 or higher equivalent with 2 years of experience with government financial systems, DTS.
- Knowledge of Joint Travel Regulation (JTR), Joint Federal Travel Regulation, DoD FMR, FIAR and other audit readiness, governance, and policies.
- Ability to read, interpret, organize, and synthesize source material into well-written, concise technical style reports in approved formats.
- Possession of excellent oral and written skills.
- Possession of excellent organizational, interpersonal, analytical problem-solving, and presentation skills.
- Knowledge of Microsoft Office Suite (PowerPoint, Excel, Outlook) and Adobe Acrobat software.
- Top Secret/SCI Security Clearance
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